Weddings can be the most complicated events to organize as they involve friends and family and a wide range of service related activities ranging from catering to entertainment as well as the formal aspect of the marriage itself. Planning a wedding requires multiple tasks and times that may be intertwined in ways that make both their representation and their execution highly complex Although the day of the actual event may consist of the wedding ceremony itself followed by a reception and buffet the planning may take several months and involves large numbers of people Because of such complications and also due to the growing length of days, size of budgets, widened scope and limited time availability, people are turning to event planners to organize this important milestone.
Wedding planning stages
All successful events go through five critical stages namely, research, design, planning, coordination and execution and evaluation. Weddings events planner in Singapore services offerings are usually related to performing individual or combined tasks in the aforementioned stages. Research is the first stage which involves determining goals, objectives, needs and expectations of event stakeholders thus forms the background for decision making in all operations. The second stage is design which entails the creation of an environment to satisfy stakeholder needs thus achieving the objectives of the event. This is a creative process that brings together different ideas that contribute to uniqueness of the event. At the end of this phase the planner puts together a program, budget and concept proposal. It is also during this phase that feasibility studies, SWOT analysis, site and venue comparison and selection are done.
Wedding planning tasks
Determining Stakeholder Goals and Objectives
In planning a wedding there are lots of stakeholders other than the bride and groom who have varied goals. There are several goals for participating in and organizing events including religious requirements, demonstration of political power of a ruling class, social reasons that reaffirm ones status and membership in social groups, educate people about history and culture and commercial reasons to generate funds. Event managers are therefore required to identify and balance a wide range of stakeholders’ needs and objectives. Once this stage is concluded the event planner develops a statement of work which is a document including the event objectives, list of stakeholders, the draft budget, the scope of the event, schedules and outlines of responsibilities
The budget is put together based on the style of the wedding, number of guests and they type of the reception the couple intends to have Wedding planners assist couples with budget preparations by providing a budget summary illustrating the percentage and amounts allocated to each aspect of the wedding such as music, entertainment, catering and transportation among others. In most cases the largest portion of the budget is the reception which can take up as much as 40% of the budget. The wedding planner also ensures that the couple indicates who will pay for what expense as well as timelines for coming up with the money. The wedding planner may meet the couple/ client an average ten times prior to the event (Contemporary Bride) by clicking here.